Meetings, Workshop Plans for October, November

A guest speaker for the October meeting and a workshop in November were announced at the September 17 business meeting and kick-off dinner for the Wood County (Texas) Genealogical Society.

Quitman Attorney James Wheeler will visit with members about history of families  and history of the Pine Mills community in eastern Wood County at the  October 15 meeting.

Plans were announced for a November evening workshop which will be held on a different night than the regular November meeting. Details will be shared here on the Bulletin when exact dates are determined. The emphasis will be on using local and online resources to help people with their family research.

Fourteen people attended the  covered-dish dinner including four guests who shared their research and family history with those present. Also, minutes for meetings in April, May, and June as well as an up-to-date financial report were presented by Secretary Shirley Patrick and Treasurer Wayne McCluney. The meeting was conducted by President Ronnie Vance. All of these documents are available for viewing on the member only page which one can access from the link at the top right of this page.

New books to the society’s research room at the Quitman Public Library featuring early Wood County Probate proceedings and survey notes were presented. Planning is also underway for training for using research room resources to help researchers and for a scanning workshop.

 

Dues Bylaw Changes Made at Semi-annual Business Meeting

An anticipation of increased general expenses as well as continuing of the Ancestrylibrary.com subscription for the Quitman Public Library were reasons offered leading to the adoption of a bylaws change of membership dues to $25 starting in September of the 2012-13 society year. Also, an additional charge for multiple family members was dropped from the dues structure. A single or multiple family members in the same home will be at the single rate of $25.

This took place at the March semi-annual business meeting, March 19. A report of a balance of $1,960.10 was made by Treasurer Wayne McCluney, and the minutes from the September business meeting were presented by Secretary Shirley Patrick and accepted. Both these reports are on the members’ only page which can be accessed from the link at the top right of this page.

In addition to the May trip to the Alba Public Library and Museum and to Parrott’s park in Lindale and the June trip to the Genealogy research room at the Dallas Public library (both of which are listed in more detail on previous posts to this page), the date of June 15 was named as the date for the society participation in the Highway 37 Garage Sale. The date will be confirmed and more on these events will be published here as available nearer to the time of the events.

It was also announced that the program for the April meeting of the society will be a presentation on the 1940 Census by Lisa McKinney of Edgewood.

Activities & Plans Discussed at First Meeting of Year

Introductions of officers, program plans for Fall 2011, an activity for Old Settler’s Reunion week, and a possible fundraiser project were among the activities at the Pot Luck dinner kicking off the 2011-2012 Wood County, Texas Genealogical Society year September 19 at the Shamburger room at the Quitman Public Library.

A luncheon honoring those who have volunteered time and effort in support of the society activities will be held Monday, October 3 at noon at the Texas Tea Room. We will treat our invited guests to lunch, but the luncheon will be Dutch treat for members attending. It is important that local members who do not have schedule conflicts attend to show support for these folks.

The October 17 regular meeting of the society will be an obituary workshop. All members who have clippings of obituaries or who have been working on our newspapers collected for obituary searching are asked to bring all their papers and clippings to the 7:00 p.m. regular meeting that night. The usual social gathering at Peralta’s Mexican Restaurant will be at 5 p.m., and the Shamburger room at the library will be open at 6 p.m. to help members or the general public with genealogy research questions. Materials also will be made available for beginners to family tree research at the same time.

The society will be responsible for the display case in the library lobby during October in recognition of National Family History month. If you have family history items to display, ideas for the display or would like to help, contact Requisitions and Acquisitions Co-chairs Shirley Bates and Dorothy Harbin next week before the end of September.

Plans were made to provide exhibits at the library during Old Settlers’ Reunion week next year which carry the theme of early families in Wood County. Also, planned was for the society to participate in a fund raiser during the Annual Highway 37 Garage Sale.

A committee consisting of President Ronnie Vance and Requisitions and Acquisitions Co-chair Shirley Bates will work on adoption of criteria for a Distinguished Service Award for deserving members of the society.

Funding a Quitman Public Library subscription to Ancestry.com for use of the general public and members was discussed at the meeting. The biggest question about such a project revolved around funding and how to accomplish that. No motions were made, and further investigation is expected.

Officers and committee chairs were introduced. They are President Ronnie Vance, Vice-President Deason Hunt, Secretary Shirley Patrick, Treasurer Wayne McCluney, and these chairpersons: Ways and Means Ronnie Vance, Editorial Deason Hunt, Membership Shirley Patrick, Budget and Finance Wayne McCluney, Requisition and Acquisition Shirley Bates (co) and Dorothy Harbin (co), Publicity Kathy Lutonsky, Obituary Mary Ann Niswanger, and Hospitality and Gift Sally Allcorn.

President Ronnie Vance thanked all members who helped with the George Morgan workshop and Old Settlers’ Reunion Display

This Year’s Society Business — Dues Can Be Paid Now

Two important notices about the 2011-2012 Wood County (TX) Genelogical Society year beginning in September and the September 19 (at 6 p.m.) kick-off meeting and potluck dinner at the library:

1. Dues ($15 for individual members and $20 for family membership) are payable in September. You can bring them to the meeting or mail them starting now and through September to Treasurer, Wood County Genealogical Society, P.O. Box 832, Quitman, Texas 75783. It is important to get them in as soon as possible so that we can start funding 2011-2012 society activities.

2. Officers and chairpersons for the year:
President – Ronnie Vance
Vice-President – Deason Hunt
Secretary – Shirley Patrick
Treasurer – Wayne McCluney

Chairpersons
Ways and Means – Ronnie Vance
Editorial – Deason Hunt
Membership – Shirley Patrick
Budget and Finance – Wayne McCluney
Requisition and Acquisition-Shirley Bates (co)
-Dorothy Harbin (co)
Publicity – Kathy Lutonsky
Obituary – Mary Ann Niswanger
Hospitality and Gift – Sally Allcorn

A number of members indicated they would like to work with the various committees. Now is a great time to contact the chairpersons and let them know what you are ready and willing to do in those areas.

Thanks to Our Volunteers

Thanks to all of you who volunteer time and money (memberships and donations and books, and supplies, etc.) to keep our society going. Right now we have officers and committees doing things we can’t see to help us accomplish our group goals. Every bit helps whether its a short-time or long-range thing that you do.

For instance just recently we had members answering queries, meeting with visitor researchers in the library and over the telephone, sending suggestions and ideas for our organization and for resources for our members. Mark Reid, Barbara Nichols, and Vice-president Dorothy Harbin have recently been helping with researchers. Dorothy and Mary Ann Niswanger recently spent time working on organizing books and recording usage of books in our library. Shirley Bates is working on getting some publications out and ready for sale. The currently operating Nominations Committee (Barbara Coleman, Secretary Kathy Lutonsky, and Mary Ann Niswanger) and budget committees (Treasurer Wayne McCluney, Deason Hunt, and Ethel Kelley) are working behind the scenes to be ready for the May meeting. President Shirley Patrick looks for ideas for online resource links and examples of what other societies are doing and forwards them to the newsletter. And, recently webpage participants such as Bill Lukenbill, Doug McCreight, and Paula Randolph have joined in helping answer others’ queries. I know that I am leaving people out because we have just had a lot of work by groups like the Constitution Revision Committee (Ronnie Vance, Shirley Bates, and Wayne McCluney) and other service such as the help Sally Allcorn gave to Forever Young recently. We appreciate also people who move chairs and tables at meetings, who show up for our programs and business discussions and, not least, join us for eating at Peralta’s and helping other with research before regular meetings. Everybody who participates helps us be more successful.

We welcome suggestions, help, etc., and if you see something that needs doing, just jump in. We appreciate all your time and efforts. We’ll be suggesting things that people can do over the next few months to help out. If you see something you would like to do, let us know.

Nominating, Budget Committees Appointed

The Nominating Committee to recommend officers for the 2011-2012 society year was appointed at the March regular meeting. The committee will present its report of recommendations at the May regular meeting at which time officers will be elected. Nominating Committee members are Barbara Coleman, Kathy Lutonsky, and Mary Ann Niswanger.

The four offices to be filled are president, vice-president, secretary, and treasurer. Because of constitutional limitation on the number of consecutive terms officers can serve, presently serving president, vice-president, and secretary must be replaced.

Anyone willing to be considered for serving in any of the officer positions or anyone wishing to suggest members for any of the positions can contact Kathy at lutonsky5@co.wood.tx.us.

The Budget Committee will submit for approval a proposed budget for the 2011-2012 society year at the regular May meeting. Members of that committee are Treasurer Wayne McCluney, Deason Hunt, and Ethel Kelley. Anyone wishing to submit budget proposals to the committee may contact Wayne at fwaynemc@peoplescom.net.

To contact Kathy or Wayne by postal mail, you may write them at Nominating Committee (or Budget Committee) P. O. Box 832, Quitman, TX 75783.

January Meeting Notes

Notes from the January 17, 2011 regular monthly meeting of the society:

1. Prior to the meeting, 15 members met at Peralta’s Mexican Restaurant in Quitman to eat and talk. We had a great time.

2. During the pre-meeting help time from 6 to 7 p.m. at the library and later during the workshop portion of the regular meeting we were able to help one guest and two members with their research and one with getting some computer problems worked out.

3. Various reports were received in the business meeting. Some highlights:

a) About two-thirds of members have renewed from last year. Two members are deceased and four others have not decided to renew. Current bylaws give members until January 31 to renew. Others are expected before the end of the month. Also several new members have joined this year. A more detailed report will come in later meetings after the January 31 deadline.

b) The Constitution and bylaws revision committee appointed in November has met and come up with a preliminary document. It will be finalized and presented at the February meeting with plans to vote on any changes at the March meeting. Members will receive notification of any changes following the February meeting.

c) Treasurer Wayne McCluneyreported on several items. Chairs will not need to be purchased, and he reported some prices on book carts and got further details on our needs there. He will follow up on that. A method to more efficiently keep records of membership fees is under discussion and will be reported on at a later meeting. He is still looking into tax and non-profit status information. Also, it was proposed and adopted that we would go to a purchase order system to handle expenditures. That would be included in an bylaw revisions.

d) Membership’s Deason Hunt proposed a Focus of the Collection statement and Acquisitions policy for the society materials in our research center and archive at the library. It was adopted. Details will be published here in a later posting.

e) Treasurer McCluney also reported that it is in the works for us to solicit a statement from the City of Quitman that while our archives are housed at the library that they are in fact owned by the society and not the library or city. This would protect us in case of changes in librarians or city officials over the years.

f) The new society sign which hangs on the library sign pole at the edge of the street in front of the library is not displayed. Thanks to Vice-president Dorothy Harbin who came up with the idea and presented the design and secured someone to make the sign. Also Treasurer McCluney helped with the finalization of getting the sign. Librarian Delene Delarosa secured help from city workers to have the sign placed on the pole.

g) Members worked on processing latest obituaries for inclusion in our obituary books.

More details will be available when the minutes of the January meeting are submitted for approval.

The new society street sign

Vice-president Dorothy Harbin with our new sign outside the library

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