January Meeting Notes

Notes from the January 17, 2011 regular monthly meeting of the society:

1. Prior to the meeting, 15 members met at Peralta’s Mexican Restaurant in Quitman to eat and talk. We had a great time.

2. During the pre-meeting help time from 6 to 7 p.m. at the library and later during the workshop portion of the regular meeting we were able to help one guest and two members with their research and one with getting some computer problems worked out.

3. Various reports were received in the business meeting. Some highlights:

a) About two-thirds of members have renewed from last year. Two members are deceased and four others have not decided to renew. Current bylaws give members until January 31 to renew. Others are expected before the end of the month. Also several new members have joined this year. A more detailed report will come in later meetings after the January 31 deadline.

b) The Constitution and bylaws revision committee appointed in November has met and come up with a preliminary document. It will be finalized and presented at the February meeting with plans to vote on any changes at the March meeting. Members will receive notification of any changes following the February meeting.

c) Treasurer Wayne McCluneyreported on several items. Chairs will not need to be purchased, and he reported some prices on book carts and got further details on our needs there. He will follow up on that. A method to more efficiently keep records of membership fees is under discussion and will be reported on at a later meeting. He is still looking into tax and non-profit status information. Also, it was proposed and adopted that we would go to a purchase order system to handle expenditures. That would be included in an bylaw revisions.

d) Membership’s Deason Hunt proposed a Focus of the Collection statement and Acquisitions policy for the society materials in our research center and archive at the library. It was adopted. Details will be published here in a later posting.

e) Treasurer McCluney also reported that it is in the works for us to solicit a statement from the City of Quitman that while our archives are housed at the library that they are in fact owned by the society and not the library or city. This would protect us in case of changes in librarians or city officials over the years.

f) The new society sign which hangs on the library sign pole at the edge of the street in front of the library is not displayed. Thanks to Vice-president Dorothy Harbin who came up with the idea and presented the design and secured someone to make the sign. Also Treasurer McCluney helped with the finalization of getting the sign. Librarian Delene Delarosa secured help from city workers to have the sign placed on the pole.

g) Members worked on processing latest obituaries for inclusion in our obituary books.

More details will be available when the minutes of the January meeting are submitted for approval.

The new society street sign

Vice-president Dorothy Harbin with our new sign outside the library

October 2010 Meeting Minutes

WOOD COUNTY GENEALOGY SOCIETY
Monthly Meeting
Quitman Public Library
October 19, 2010

The meeting was called to order by President Shirley Patrick at 7:00 pm with 10 members present. President Shirley Patrick welcomed everyone and thanked them for coming.

The minutes stood approved as presented.

The financial report was passed. Treasurer Wayne McCluney reported he have just received the financial information and would have two reports at next month’s meeting. He did report the September 30, 2010 bank statement showed a balance of $1,703.50.

OLD BUSINESS:

Deason Hunt reported the genealogy room had been rearranged and everything for the most part has been put back. The machines are on the far wall and everything is up and running. The fax machine that is also a printer for the computer is not working. Wayne McCluney, Nita Munoz and Deason Hunt all reported they had printers there were willing to donate to the society.

The Hwy 80 garage sale made $90.00 dollars and made 3 contacts. Everyone who worked had a good time.

NEW BUSINESS:

Deason Hunt gave a report on an email he received from Delene DelaRosa about Michael Aday, HeirLoom Archivist from Texas A&M University – Commerce regarding digitization of historical and genealogical records, photographs, etc. There is an IMLS grant that covers the software to digitize as well as Mr. Aday’s time to train anyone interested how to use the digitization program and how it links to a central website location at A&M University. After discussion it was decided to have a called meeting for this presentation at 5:30 on a Monday with subway for supper. Deason will contact Delene about setting up a meeting with Mr. Aday to speak with the society.

There was a discussion about having a Christmas party on the 3rd Monday of December which is the 20th at 6 pm at President Shirley Patrick’s house.

Deason Hunt went over a hand out he passed out to everyone present. The hand out was ideas from several members who have been talking about them off and on. The hand out was an attempt to get them on the table so the society could start thinking about them.

Deason Hunt reported he would like to society to find ways to be of more help for the members that don’t live in Wood County. He asked everyone to think of ideas and ways to help them more.

After discussion a motion was made by Babara Coleman seconded by Nita Munoz to donate a book in memory of Dorothy Harbin’s husband Bud Harbin.

November meeting: anyone wishing to meet at 5 pm at Peralta’s for supper is welcome. The group will then return to the library to be available to help anyone with research from 6-7 and the regular society meeting will begin at 7pm

The meeting adjourned at 9:15 pm.
Minutes were taken by recording/corresponding secretary Kathy Lutonsky

FREE Genealogy Help at About.com

Familiar with About.com? This all inclusive website/service features (for FREE) advice on all sorts of topics. Particularly helpful to genealogists is Kimberly’s Genealogy Blog at genealogy.about.com.

Kimberly Powell features what seems like a never-ending variety of topics with which she is familiar and has obviously researched. For instance, recently she offered an entry on questions to ask to get your relatives to give their oral histories and an article titled “Family Health History Better Than Genetic Screening.” Many other postings there include sources for searching for information (almost always FREE) and how-to tips.

Thanks to QPL Librarian Delene Delarosa for suggesting this website which I have used so often but that I guess I took too much for granted.

Quitman Library Asks Budget Increase

Quitman Public Librarian Delene DELAROSA recently presented the Wood County Commissioners Court a request to in crease the county’s support of the Quitman library from $7,000 yearly to $25,00. The request was from Quitman Mayor Jerry EDWARDS, and he and DelaRosa appeared before the court.

She pointed out that 70 percent of those patrons using the library live in the county outside of Quitman. County residents showing proof of residence and a photo ID can receive a library card at the library at no charge.

Microfiche/film Reader/Printer

Christmas came early to the Wood County Genealogical Society Research Center at the Quitman Public Library with the placement of a microfiche/microfilm reader with printer.

This gift to the Wood County Genealogical Society Research Center at the Quitman Public Library (QPL) was secured by QPL Director Delene DelaRosa of a Konica Minolta MS6000 MKII reader/printer system which had been donated by The Wood County Appraisal District to the City of Quitman which in turn was secured by Delarosa for the society to use in reading microfilm with the ability to print out desired microfilm pages. Thanks go to her and all those at the appraisal district and the City of Quitman.

The system also has the capability to be connected to the computer in the genealogy research center to save digital copy files of the pages. While searching for a carrier to facilitate the use of microfilm reels, numerous sites list the value of the system at between $4,000 and $8,000.

Its use will mean that the rolls of microfilm at the library can be searched and printed and/or saved as well as microfilm and microfiche available for local use secured in interlibrary loan. It is hoped that the roll film mechanism will be available in January.

While some of these things such as census are more and more available online, many will not be for years and many more never. This is a tool we can all use to help us with our distance researching.

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