Activities & Plans Discussed at First Meeting of Year

Introductions of officers, program plans for Fall 2011, an activity for Old Settler’s Reunion week, and a possible fundraiser project were among the activities at the Pot Luck dinner kicking off the 2011-2012 Wood County, Texas Genealogical Society year September 19 at the Shamburger room at the Quitman Public Library.

A luncheon honoring those who have volunteered time and effort in support of the society activities will be held Monday, October 3 at noon at the Texas Tea Room. We will treat our invited guests to lunch, but the luncheon will be Dutch treat for members attending. It is important that local members who do not have schedule conflicts attend to show support for these folks.

The October 17 regular meeting of the society will be an obituary workshop. All members who have clippings of obituaries or who have been working on our newspapers collected for obituary searching are asked to bring all their papers and clippings to the 7:00 p.m. regular meeting that night. The usual social gathering at Peralta’s Mexican Restaurant will be at 5 p.m., and the Shamburger room at the library will be open at 6 p.m. to help members or the general public with genealogy research questions. Materials also will be made available for beginners to family tree research at the same time.

The society will be responsible for the display case in the library lobby during October in recognition of National Family History month. If you have family history items to display, ideas for the display or would like to help, contact Requisitions and Acquisitions Co-chairs Shirley Bates and Dorothy Harbin next week before the end of September.

Plans were made to provide exhibits at the library during Old Settlers’ Reunion week next year which carry the theme of early families in Wood County. Also, planned was for the society to participate in a fund raiser during the Annual Highway 37 Garage Sale.

A committee consisting of President Ronnie Vance and Requisitions and Acquisitions Co-chair Shirley Bates will work on adoption of criteria for a Distinguished Service Award for deserving members of the society.

Funding a Quitman Public Library subscription to Ancestry.com for use of the general public and members was discussed at the meeting. The biggest question about such a project revolved around funding and how to accomplish that. No motions were made, and further investigation is expected.

Officers and committee chairs were introduced. They are President Ronnie Vance, Vice-President Deason Hunt, Secretary Shirley Patrick, Treasurer Wayne McCluney, and these chairpersons: Ways and Means Ronnie Vance, Editorial Deason Hunt, Membership Shirley Patrick, Budget and Finance Wayne McCluney, Requisition and Acquisition Shirley Bates (co) and Dorothy Harbin (co), Publicity Kathy Lutonsky, Obituary Mary Ann Niswanger, and Hospitality and Gift Sally Allcorn.

President Ronnie Vance thanked all members who helped with the George Morgan workshop and Old Settlers’ Reunion Display

September Pot Luck Dinner meeting to Kick Off Year

Our WCGS September kick-off-the-year-meeting is a pot luck dinner like last year beginning at 6 p.m. next Monday (Sept. 19) at the Shamburger Room at the Quitman Public Library. We will also hold one of our two yearly business meetings that evening. You’ll meet the new officers and committee chairman and have a chance to walk up and say you’d like to help on their committees and hear about some plans for meetings and events this coming society year. By the way, it’s okay to help on several committees if you have interests and skills in those areas. Remember, as for all our events, if you would like to bring a family member, friend, or other guest that would be great.

In order to coordinate what we need to bring, please contact Sally Allcorn, our Hospitality Chairman for the 2011-12 society year, and let her know what you plan to bring that evening. That’s to make sure we don’t get too much of the same items and come up short on others. Contact Sally at rsalcrn@peoplecom.net or 903-763-4191.

To those who live in other states, we realize that a trip from California or elsewhere at great distances might not be possible. However, if you are in the area, come on down. We would love to have a chance to see you and visit in person.

This Year’s Society Business — Dues Can Be Paid Now

Two important notices about the 2011-2012 Wood County (TX) Genelogical Society year beginning in September and the September 19 (at 6 p.m.) kick-off meeting and potluck dinner at the library:

1. Dues ($15 for individual members and $20 for family membership) are payable in September. You can bring them to the meeting or mail them starting now and through September to Treasurer, Wood County Genealogical Society, P.O. Box 832, Quitman, Texas 75783. It is important to get them in as soon as possible so that we can start funding 2011-2012 society activities.

2. Officers and chairpersons for the year:
President – Ronnie Vance
Vice-President – Deason Hunt
Secretary – Shirley Patrick
Treasurer – Wayne McCluney

Chairpersons
Ways and Means – Ronnie Vance
Editorial – Deason Hunt
Membership – Shirley Patrick
Budget and Finance – Wayne McCluney
Requisition and Acquisition-Shirley Bates (co)
-Dorothy Harbin (co)
Publicity – Kathy Lutonsky
Obituary – Mary Ann Niswanger
Hospitality and Gift – Sally Allcorn

A number of members indicated they would like to work with the various committees. Now is a great time to contact the chairpersons and let them know what you are ready and willing to do in those areas.

WCGS Calendar July-August 2011

This is the calendar for the next two months — so far. Other items will probably be added and posted here and on our Facebook page. Check your email often.

July 18 (Monday)
>>>> 5 p.m. — Pre-training meeting at Peralta’s. (This is open to all members and guests even if you aren’t going to the training.)

>>>> 6:30-8:00 p.m. — Computer training at the Quitman Public Library. This week: Mousing, Mailing, and General Connecting (If you signed up and don’t plan to attend, let us know as early as possible. Also, if you have a wifi enabled laptop, don’t forget to bring it.)

August 3 (Wednesday)
>>>> 8 a.m. — Setup tables, chairs, Canopy

>>>> 6 – 7:30 p.m. — First shift manning the booth (Be ready at 6:00)

>>>> 7:30-9 p.m. — Second shift manning the booth

August 4 (Thursday)
>>>> 6 – 7:30 p.m. — First shift manning the booth (Be ready at 6:00)

>>>> 7:30-9 p.m. — Second shift manning the booth

August 5 (Friday)
>>>> 8 a.m.- 4 p.m. Genealogy Workshop (open to members and the public) at the Shamburger Room of the Quitman Public Library by national genealogy expert and speaker George G. Morgan.

>>>> 6 – 7:30 p.m. — First shift manning the booth (Be ready at 6:00)

>>>> 7:30-9 p.m. — Second shift manning the booth

August 6 (Saturday)
>>>> 6 – 7:30 p.m. — First shift manning the booth (Be ready at 6:00)

>>>> 7:30-9 p.m. — Second shift manning the booth (and close down booth)

This is one of our biggest and busiest weeks of the year. Please plan to volunteer to help if at all possible. More details on the Friday workshop will be out soon.

You can volunteer for times and tasks with an email to wcgstx@gmail.com. We will put a sign-up sheet in the library soon, and bring one to the July 18 meetings.

Handbell Group, Officer Election at May Meeting Next Week

The Golden Bells, an ensemble of handbell players at the First Methodist Church of Quitman, will entertain at the Wood County, Texas Genealogical Society regular May meeting next Monday, May 16 with a program of old folk tunes, some hymns, patriotic tunes.

The society will also elect officers for the 2011-2012 society year at the meeting which begins at 7 p.m. at the Shamburger Room of the Quitman Public Library.

The pre-meeting gathering (optional but open to all members and guests) at Peralta’s Mexican Restaurant will be at 5:30 p.m. rather than the normal earlier time for this month only. Also, the pre-meeting help period for members and public desiring help getting started on their family tree or overcoming brick walls will not be held at the May meeting.

March Minutes & March/April Treasurer’s Report Posted

Minutes of the March 2011 meeting and the March/April Treasurer’s Report have been posted on the member-only page.

Allen Brings Back Song Memories

Pat Allen of Mineola entertained and took members of the society and guests back many years in our memories with banjo and fiddle songs which would have been familiar to our parents and grandparents and other early settlers.

Pat Allen fiddling tunes at the April meeting

Pat Allen shared "old timey" music


Members of the audience could be seen tapping their toes in rhythm to the old familiar tunes as Pat explained the role that “making their own” entertainment played in the lives of folks before we had all the electronic gadgets of the 20th and 21st centuries.

A survey of members was taken at the meeting to see who would be interested in computer lessons starting at the regular meeting times in June, July, and August as well as an interest survey of which jobs members might like to do in helping the society meet its goals in the 2011-2012 society year. Payment for room use in the summer months was also approved at the meeting. Details concerning both the surveys will be compiled and shared in the coming months.

It was also announced that to accommodate the meeting plans of the Retired Teachers Association on our meeting night in May, the fun meeting at Peralta’s would be moved that one time only to 5:30 at Peralta’s. The 6 p.m. research help session at the library will be cancelled that day, and the regular meeting will begin at 7 p.m. as usual.

Allen to Perform “Old Time” Music April 18

Pat Allen playing the fiddle

Pat Allen


A program of old time music will be brought to the next Monday’s Wood County, TX. Genealogical Society April meeting by Eugene “Pat” Allen of Mineola. The meeting is at 7 p.m. at the Shamburger Room of the Quitman Public Library. The public is invited.

Free help is available with getting started on a family tree and for genealogy brick walls for members and the general public starting at 6 p.m. at the Shamburger Room and will also be available after the program if time permits.

Members and guests are also welcome to the pre-meeting gathering for dinner and conversation at Peralta’s Mexican Restaurant in Quitman.

January Meeting Notes

Notes from the January 17, 2011 regular monthly meeting of the society:

1. Prior to the meeting, 15 members met at Peralta’s Mexican Restaurant in Quitman to eat and talk. We had a great time.

2. During the pre-meeting help time from 6 to 7 p.m. at the library and later during the workshop portion of the regular meeting we were able to help one guest and two members with their research and one with getting some computer problems worked out.

3. Various reports were received in the business meeting. Some highlights:

a) About two-thirds of members have renewed from last year. Two members are deceased and four others have not decided to renew. Current bylaws give members until January 31 to renew. Others are expected before the end of the month. Also several new members have joined this year. A more detailed report will come in later meetings after the January 31 deadline.

b) The Constitution and bylaws revision committee appointed in November has met and come up with a preliminary document. It will be finalized and presented at the February meeting with plans to vote on any changes at the March meeting. Members will receive notification of any changes following the February meeting.

c) Treasurer Wayne McCluneyreported on several items. Chairs will not need to be purchased, and he reported some prices on book carts and got further details on our needs there. He will follow up on that. A method to more efficiently keep records of membership fees is under discussion and will be reported on at a later meeting. He is still looking into tax and non-profit status information. Also, it was proposed and adopted that we would go to a purchase order system to handle expenditures. That would be included in an bylaw revisions.

d) Membership’s Deason Hunt proposed a Focus of the Collection statement and Acquisitions policy for the society materials in our research center and archive at the library. It was adopted. Details will be published here in a later posting.

e) Treasurer McCluney also reported that it is in the works for us to solicit a statement from the City of Quitman that while our archives are housed at the library that they are in fact owned by the society and not the library or city. This would protect us in case of changes in librarians or city officials over the years.

f) The new society sign which hangs on the library sign pole at the edge of the street in front of the library is not displayed. Thanks to Vice-president Dorothy Harbin who came up with the idea and presented the design and secured someone to make the sign. Also Treasurer McCluney helped with the finalization of getting the sign. Librarian Delene Delarosa secured help from city workers to have the sign placed on the pole.

g) Members worked on processing latest obituaries for inclusion in our obituary books.

More details will be available when the minutes of the January meeting are submitted for approval.

The new society street sign

Vice-president Dorothy Harbin with our new sign outside the library

Society Meeting Schedule Tomorrow (Jan. 17)

Wood County (Tx) Genealogical Society Calendar
Monday, January 17

5:00pm — Eating meeting at Peralta’s Mexican Restaurant in Quitman
6:00pm — Pre-meeting helping with genealogy research at the Quitman Public Library
7:00pm — Regular monthly meeting at the Quitman Public Library

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